Privacy Policy

Stockport Art Guild Privacy Policy

Who we are

Stockport Art Guild (“Guild”) is a local group which runs art sessions and

exhibitions. It aims to encourage creativity and to gather like-minded people in creative settings.

What personal data we may process about you

We may process basic personal data such as your name, address and phone number so we can keep records of your membership and contact you when necessary.

We may process your email address if we send out membership-wide

communications such as updates and newsletters. You have the right to object this processing. Please see further below for details.

Strictly on the basis of your consent, we may publish your name and connected artwork details on our website and social media pages in connection with events such as the annual Guild exhibition.

We may also process data such as payment card details to carry out

transactions such as membership fee payments and other purchases.

Processing personal data for purposes such as financial transactions may involve a third-party processor. We will not engage with any processors that do not have sufficient safeguards for your data.

We will not record any phone calls we have with you.

We will only process special category data (e.g. health data, racial or ethnic origin) about you strictly on the basis of your consent or other basis under Article 9 of the UK General Data Protection Regulation (“UK GDPR”).

Lawful basis

The lawful bases in the UK GDPR for processing personal data are listed below. We may rely on any of these bases during the course of the Guild’s activities and engagements:

(a) Consent

(b) Contract

(d) Vital interests

(e) Public interest

(f) Legitimate interests

Data sharing

We will not collect personal data about you from anyone outside the

membership of the Guild and we will likewise not share any personal data

about you unless there is an appropriate lawful basis, such as a law

enforcement purpose.

How long we keep your personal data

If you are a Guild member, we will hold personal data on you for as long as you are a member which will allow us to contact you and transact with you throughout that period.

We archive some Guild records, such as meeting minutes, in which Guild

members may be identified. We archive records in accordance with Article 89 of the UK GDPR and we will ensure they are kept secure. If you have any objections to any such archiving, we will consider and respond to your

concerns. Personal data collected via email or postal correspondence will be kept for as long as the relevant enquiry, request or issue is resolved.

Your rights

Under the UK GDPR you have rights over your personal data, such as access to your data and erasure or rectification of data. Find out more on the Information Commissioner’s Office’s website (“ICO”): https://ico.org.uk

If you wish to make a request or raise a concern about how we use your

personal data, please contact the Guild council: contact@stockportartguild.com

Complaints

Under the UK GDPR you have the right to lodge a complaint with the ICO about how your personal data has been processed by us or about issues such as responses to information requests: https://ico.org.uk/make-a-complaint/

Date: June 2022

Prepared by: Rob McCarten

Effective from: 01/06/2022