Privacy Policy
Stockport Art Guild Privacy Policy
Who we are
Stockport Art Guild (“Guild”) is a local group which runs art sessions and
exhibitions. It aims to encourage creativity and to gather like-minded people in creative settings.
What personal data we may process about you
We may process basic personal data such as your name, address and phone number so we can keep records of your membership and contact you when necessary.
We may process your email address if we send out membership-wide
communications such as updates and newsletters. You have the right to object this processing. Please see further below for details.
Strictly on the basis of your consent, we may publish your name and connected artwork details on our website and social media pages in connection with events such as the annual Guild exhibition.
We may also process data such as payment card details to carry out
transactions such as membership fee payments and other purchases.
Processing personal data for purposes such as financial transactions may involve a third-party processor. We will not engage with any processors that do not have sufficient safeguards for your data.
We will not record any phone calls we have with you.
We will only process special category data (e.g. health data, racial or ethnic origin) about you strictly on the basis of your consent or other basis under Article 9 of the UK General Data Protection Regulation (“UK GDPR”).
Lawful basis
The lawful bases in the UK GDPR for processing personal data are listed below. We may rely on any of these bases during the course of the Guild’s activities and engagements:
(a) Consent
(b) Contract
(c) Legal obligation
(d) Vital interests
(e) Public interest
(f) Legitimate interests
Data sharing
We will not collect personal data about you from anyone outside the
membership of the Guild and we will likewise not share any personal data
about you unless there is an appropriate lawful basis, such as a law
enforcement purpose.
How long we keep your personal data
If you are a Guild member, we will hold personal data on you for as long as you are a member which will allow us to contact you and transact with you throughout that period.
We archive some Guild records, such as meeting minutes, in which Guild
members may be identified. We archive records in accordance with Article 89 of the UK GDPR and we will ensure they are kept secure. If you have any objections to any such archiving, we will consider and respond to your
concerns. Personal data collected via email or postal correspondence will be kept for as long as the relevant enquiry, request or issue is resolved.
Your rights
Under the UK GDPR you have rights over your personal data, such as access to your data and erasure or rectification of data. Find out more on the Information Commissioner’s Office’s website (“ICO”): https://ico.org.uk
If you wish to make a request or raise a concern about how we use your
personal data, please contact the Guild council: contact@stockportartguild.com
Complaints
Under the UK GDPR you have the right to lodge a complaint with the ICO about how your personal data has been processed by us or about issues such as responses to information requests: https://ico.org.uk/make-a-complaint/
Date: June 2022
Prepared by: Rob McCarten
Effective from: 01/06/2022